After attending a meeting at my daughter’s school today I learned the value of documentation when it comes to special eduction needs. As a parent who has been waiting to hear about my daughter’s initial evaluation for eligibility of ESE for months, I finally had the meeting I was hoping for.
And the documentation I had with me made the meeting gave me the confidence I needed. It also helped provide answers to some of the lingering questions that the district had – one that is not very organized. My paperwork actually gave the district information that they needed!
How I Document
I use emails or letters to correspond with the school, district, etc. If I receive or make a phone call, I request something in writing. I still write down in a special note pad, the date and time of the call, who I spoke to and what was said.
I request a “notice in writing” for all meetings, which includes an invitation (what the meeting is for, who is attending, the date and time) and followup notes from the actual meeting. I also write down any questions during meetings so I don’t forget to ask them.
What I Document
I document everything. Every phone call, spoken word from someone at the school, district, state, etc. If I’m on the go, I use my phone to record notes to write down later.
The Reason For Documentation
Not only do things get confusing as you go through the maze of special education for your child, if you have a dispute or have any type of concern, your documentation will assist you to be the best advocate for your child. You’ll have the knowledge at hand which supports your child’s case.
Recommending Reading – You, Your Child, and “Special” Education: A Guide to Dealing With the System
Do you document for your child’s special education program?
About 
Twitter: blm03
says:
Yep. And by law they are suppose to document every phone you have with them. You shouldn’t have to request it (however, continue to do so if they aren’t providing it)
Lisa recently posted..My AT&T Saga
Twitter: Pamlovesbooks
says:
connie you should write a book. i’m sure there are other moms out there who have suggestions on what and how to document.
pammypam recently posted..how old is too old for an Easter basket
Twitter: 89linz
says:
Yes, it’s true, the school should already be documenting things. However, I’m sure that parents keeping their own documents is a great idea too. That way, if there is any confusion on the school’s part, then you have a copy. Plus, I’m sure it keeps you (the parent) better organized and feeling more confident. Wonderful post!
Lindsay recently posted..Lovable Labels Giveaway
So true! We deal with 504 as we have a son who is dyslexic. Documentaiton is a must!
Do not sign conference/meeting documents that are not worded the way you want them worded, including lack of detail. Document every detail possible!
Great info, Connie.
Crystal & Co recently posted..How to Make Candy Pacifier Party Favors
Twitter: MomMaven
says:
This is true in everything…keep a notebook and document everything!
Cindy Schultz recently posted..The Help-Sneak Peek
Twitter: momof3boys3702
says:
You know, your school is supposed to keep a document of every communication you have!
Kelli recently posted..Blogging Basics- Are Reader Surveys Important
Twitter: mamabeedoes
says:
Great info. I have a family friend that has a child with ADHD and the school told her that if hes not taking any SOL tests that he needed to stay home because they couldn’t do anything with him. One day he spent the day with the janitor cleaning up! What the heck!
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